New trainer

Welcome to Circle Square.

This form takes about 20 minutes. You can save and come back any time. Once submitted, an admin (Alex) reviews within one business day and switches your access on.

01 / About you

The basics.

Used by admin to set you up in payroll and as a contactable name on the gym floor.

Full legal name

Preferred name

Date of birth

Phone

Address

02 / Right to work & checks

Your clearances.

Required before you take a session. CS works with NDIS participants, so the NDIS Worker Screening Check is non-negotiable. We'll help if anything's missing.

NDIS Worker Screening Check

Cleared In progress Not started

NDIS clearance expiry

Working With Children Check (number)

WWCC expiry

National Police Check (date)

Driver's licence number

Licence class

03 / Qualifications & training

Your credentials.

Industry-relevant qualifications. We add your AusActive number to your trainer profile so participants and SCs can verify it.

AusActive registration number

AusActive expiry

Cert IV in Fitness (Personal Trainer)

Completed In progress Not held

Cert IV in Allied Health Assistance OR Cert IV in Disability

Completed In progress Not held N/A

First Aid certificate (expiry)

CPR certificate (expiry)

Other qualifications or training

04 / Availability

When can you work?

Honest availability is the most important field on this form. Don't overcommit — under-promise and we'll respect it.

Employment basis

Hours per week

Early / late OK?

05 / Services & strengths

What you'd like to deliver.

We match sessions to your strengths. Be honest — nobody benefits from a trainer placed in the wrong setting.

Sessions you can run

1-on-1 PT Group classes Mobility / rehab Strength & conditioning NDIS community access Pre / post natal Online programming Youth athletes

Suburbs you'd travel to (if running off-site)

Anything else we should know about your strengths

06 / Vehicle

Your transport.

Some NDIS pax need a lift to/from the gym. Optional, not required.

Do you have your own vehicle?

Yes No

Vehicle (make / model / year)

Comprehensive insurance expiry

Willing to transport participants?

Yes No Case by case

07 / References & emergency contact

Who vouches for you, who we call.

Two work references — ideally previous gym managers, head trainers, or coordinators in fitness or allied health.

Reference 1 · Name

Phone

Reference 2 · Name

Phone

Emergency contact — who we call if something happens at the gym.

Name

Relationship

Phone

08 / Banking & super

So we can pay you.

Sent encrypted to Alex when you submit, never stored in this database. If the email send fails, you'll be told to send the details to Alex directly.

BSB

Account number

Account name

Super fund name

Super member number

TFN

If you don't provide a TFN, the highest marginal tax rate applies. Speak to Alex if you're unsure.

Saves your trainer profile. Banking + super + TFN sent securely to Alex separately, never stored in the portal.